Open Records Information

 Guidelines

1.   A public record will be provided in its existing medium during regular business hours.  Items stored electronically will be printed if the individual requests copies.

2.   Requests shall be submitted in writing by mail, facsimile, or delivered in person to the Right-to-Know Officer at the Administration Office.  Please use the Carlisle Area School District’s Right-to-Know request form or the state’s Right-to-Know request form containing:

           Identification of record request

           Medium requested

           Name and address of individual to receive District’s response.

           Type of record(s) access requested.

3.   All copying will be done in black on white paper.

4.   Fees must be paid prior to pick-up or mailing.

5.   There is no fee for staff time or resources used to evaluate a request of access to public records.

The full text of Board Policy 801 is available on the District website under Board Policies.

Timeline

1.   District response to a request will be sent within five (5) days of receipt by Right-to-Know Officer.  If response is not provided within five (5) days, the request shall be deemed denied.

2.   If the District determines that more than five (5) days are required to respond to

request written notice shall be provided indicating a date when a response is expected.

Fee Structure

     Copies

      A “photocopy” is considered either a single-sided copy or one side of a double-sided black-and-white copy of a standard 8.5” x 11” page to approve copying of up to forty pages of district documents per individual per calendar year at no charge. Any additional pages will cost $0.25 per page. 

     Certification of a Record

      Fee:  $5.00 per record, not per page

      Please note:  Certification fees do not include notarization fees.

     Specialized Documents

      Examples:  blue prints, color copies, non-standard sized documents, etc.

      Fee:  Actual Cost

     Facsimile/Microfiche/Other Media

      Fee:  Actual Cost

     Redaction Fee

      Fee:  No Cost (A Redaction Fee may not be imposed)

     Conversion to Paper

      If a record is only maintained electronically or in other non-paper media, duplication fees shall be limited to the lesser of the fee for duplication on paper or the fee for duplication in the original media unless the requester specifically requests the record be duplicated in the more expensive medium.

     Postage Fees

      Fee:  Actual Cost (Postage fees may not exceed the actual mailing cost)

Pennsylvania’s Open Records Contact

      Commonwealth of Pennsylvania, Office of Open Records

      Commonwealth Keystone Building

      400 North St., Plaza Level, Harrisburg, PA 17120-0225

      phone: 717-346-9903 email: openrecords@state.pa.us

Right to Know Request Form, Microsoft Word Version (doc file - 45 KB)
Right to Know Request Form, PDF Version (pdf file - 45 KB)

	pdf file: You need Adobe Acrobat Reader (version 7 or higher) to view this file. Download the free Adobe Acrobat Reader for PC or Macintosh.
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• Commonwealth of Pennsylvania, Office of Open Records

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