Right to Know

OPEN RECORDS INFORMATION - BOARD POLICY 801 - PUBLIC RECORDS

Guidelines

If requesting a Carlisle High School Transcript, please click here.  Do not complete the process below for transcript requests.

1. A public record will be provided in its existing medium during regular business hours. Items stored electronically will be printed if the individual requests copies.
 
2. Requests shall be submitted using the electronic form (click here), in writing by mail, facsimile, or delivered in person to the Right-to-Know Officer at the Administration Office, or email to friendc@carlisleschools.org. If submitting the form in writing or email, please use the Carlisle Area School District’s Right-to-Know request form (link below) or the state’s Right-to-Know request form containing:

Identification of record request
Medium requested
Name and address of individual to receive District’s response.
Type of record(s) access requested.

3. All copying will be done in black on white paper.

4. Fees must be paid prior to pick-up or mailing.

5. There is no fee for staff time or resources used to evaluate a request of access to public records.

The full text of Board Policy 801 is available on the District website under Board Policies.
 
Timeline
1. If submitting a Right to Know Request electronically, the requester will receive an automated message indicting the District’s receipt of the request.

2. District response to a request will be sent within five (5) days of receipt by Right-to-Know Officer. If response is not provided within five (5) days, the request shall be deemed denied.

3. If the District determines that more than five (5) days are required to respond to request written notice shall be provided indicating a date when a response is expected.

Fee Structure
Copies
A “photocopy” is considered either a single-sided copy or one side of a double-sided black-and-white copy of a standard 8.5” x 11” page to approve copying of up to forty pages of district documents per individual per calendar year at no charge. Any additional pages will cost $0.25 per page. 
 
Certification of a Record
Fee: $5.00 per record, not per page
Please note: Certification fees do not include notarization fees.
 
Specialized Documents
Examples: blue prints, color copies, non-standard sized documents, etc.
Fee: Actual Cost
 
Facsimile/Microfiche/Other Media
Fee: Actual Cost

Redaction Fee
Fee: No Cost (A Redaction Fee may not be imposed)
 
Conversion to Paper
If a record is only maintained electronically or in other non-paper media, duplication fees shall be limited to the lesser of the fee for duplication on paper or the fee for duplication in the original media unless the requester specifically requests the record be duplicated in the more expensive medium.
 
Postage Fees
Fee: Actual Cost (Postage fees may not exceed the actual mailing cost)

Pennsylvania’s Open Records Contact
Commonwealth of Pennsylvania, Office of Open Records
Commonwealth Keystone Building
400 North St., Plaza Level, Harrisburg, PA 17120-0225
phone: 717-346-9903 email: openrecords@state.pa.us

Right to Know Request Form, Microsoft Word Version 

Right to Know Request Form, PDF Version 
  

Right to Know Request Form: Commonwealth of Pennsylvania, Office of Open Records

 

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